What is a database management system?

What is a Database Management System?

A database is a set of related data, organised according to certain rules, providing general principles of description, storage and manipulation, independent of application programs. The architecture of a special system to operate customer contacts and all company management procedures is what we call DBMS development.

Database management system formation is a complex, multi-level process that can be divided into 3 phases:

  • Conceptual design – collection, analysis and editing of requirements;
  • Logical composition – transformation of data requirements into structures;
  • Physical modelling – determining the characteristics of storage, access methods etc.

At the level of a physical model, an electronic DB is a file or a set of files in the format of CSV, Excel, DBF, TXT, XML or in another specialised format.

Comparison of Database Management Software

The choice of a DB management systems is fundamental when developing software of any complexity. As a rule, all modern control software can be used when creating client-server apps and complex automated enterprise solutions. However, each DBMS has its own peculiarities and its own pros and cons. Let’s consider several examples.

Creating a MySQL database is usually necessary for projects that have a sparse structure or a large number of jobs and when using a web interface. A MySQL DBMS is the optimal choice for the development of online stores and cross-platform data access systems.

Building a FireBird DB is necessary in projects that require special functionality, high speed and security. This DBMS does not require significant resources for its work and thus is not restricted to use on only the most powerful servers, allowing it to be used on any platform. In addition, using FireBird does not require the purchase of expensive licences.

The creation of a database in Oracle determines the high level of requirements for the database and the special scale of the project. This DB allows you to comfortably work with impressive amounts of data and can provide high processing speed and reliability. Development on Oracle is recommended, first of all, for large companies and industrial enterprises.

Development on Microsoft SQL Server is the most expensive solution. But at the same time, the creation of an MS SQL database allows you to make full use of all the tools that are available in the Windows OS. The choice of this database can also be determined by the IT policy of the company. However, this choice deprives the customer of the opportunity to start using or moving to other platforms.

Automation of Databases

Well-structured DBs that work without failures allow for the solving of many tasks without increasing the time taken or using additional human resources. In automated systems, the search for necessary information does not require special efforts, but there are additional opportunities – accounting of customers, control over the movement of financial and commodity values, creating detailed statistics, maintaining workflow, etc.

With the help of database automation, the manager can always have access to up-to-date information on the functioning of the business. In this case, the use of a quality management solution will significantly reduce the peak load on the company's servers, distributing tasks more evenly. As a result, the costs for electricity and maintenance of machinery will be reduced.

Stages of automation:

  • Study and program analysis of the subject area – data types and business processes.
  • Designing the architecture – creating the necessary links and entities.
  • Writing apps for databases – functions, views, procedures.
  • Creation of administration modules – separate access to information, automatic execution of various operations, creation of backup copies.
  • Setting the ability to import information into the database from various sources – the Internet, XML files, Excel, Word, etc.
  • Automation of the monitoring, analysis and reporting system.

The Role of a DBMS in the Industry

The world is constantly changing and evolving every second. This, in turn, creates new growth and a challenge for global companies. By accurately recording, regularly updating and monitoring data, companies can meet the challenges on the one hand and take advantage of the huge potential offered in the field on the other.

Therefore, DB management is an important and fundamental part of data creation and management. The use and management of databases required for efficient management and operation. It can also help companies to transfer files across the entire system. Some of the important reasons for automated management include:

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Managing Data Access within your Enterprise

Modern DBMSs depend on programming languages ​​called structured query languages. The language is then used to access, update and delete data that exists in its tables. The database management set also contains programs, including Microsoft SQL Server and open source MySQL queries, allowing external programs to access your data through SQL queries. For example, a web page can display information or data, including product descriptions, photos and pricing. This information is easily accessible to users when the Web server software is connected to a relational DB management system.

You Need to Maintain a Strong Relationship Between the Data

One of the most important functions of a relational DBMS program is that it allows different tables of information to be related to one another. When a base contains information about employee data for product sales in one table and another table contains information about sales employee data, the relational database is ideal for managing your relationships in a systematic and simple manner. The system, in turn, can help managers understand important statistics such as which sellers can sell more or which products a particular vendor is selling.

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The System Allows Updates and Better Maintenance

A useful and efficient system allows managers not only to enter updated information, but also to further update it and to exclude unwanted files.

  • For example, when a seller can move 1,000 units, they can then enter the transaction information into a relationship management software system, which can include details such as the buyer's name, customer information and the number of products sold by the seller in question.

The software will enter new records and update all necessary figures, allowing businesses to track and sell their products efficiently.



It Helps Top Managers Search Data in a Better Way

Relational database management software also allows managers to maintain and build their files for years. The various tables within the system allow managers to search for specific information throughout the databases. Company managers can easily find any required information using specific criteria. This also applies to customers who can search for features they want, including by colour, price and brand. By having everything stored in a predictable, sequential format, users can easily find the information they need.

How to Choose the Right DB Management System

Here are some of the key factors that can help you choose the right database management system, which is necessary for effective strategy and competition.


An effective and easy-to-use system is very important because company employees and managers should be able to use it simply and conveniently. Professionals dealing with the system will include marketers, IT staff members, database developers and others who must have a good understanding of the system and its capabilities.

Visualisation and Reporting

Raw data is useless to everyone because it doesn’t solve any problems. This is why DB management systems can view and analyse everything in a strategic way. Unless strategists and top managers understand the data simply and intuitively, they cannot develop policies and strategies that help expand and strengthen brand awareness.


A very important aspect of the database software development system is security. All companies possess highly critical and confidential data. This data must be retained at all costs as its leaking could have a devastating effect on the growth and impact of the company. For this reason, such data should be stored safely in order to avoid any kind of damage or loss.

In addition, sensitive data must be protected against physical damage such as fire and theft, while accidental damage via human error or piracy is avoided. Enterpises should always implement only systems that can address corporate security issues in a constructive manner.


Business owners and analysts get a flexible tool for ROI, P&L and customer rotation analysis such as data sampling and filtering, insight and analysis, automation, forecasting strategies, visualisation tools and return on investment management.

Support Services and Development Plans

The support and services provided by the enterprise software are very important. Is product service / support available at any time, especially from a business perspective? Companies should keep development plans in mind for selected systems so that, based on the latest trends and by constantly updating it, enterprises can get the latest technologies and trends.

Why You Need a Custom Solution

Custom software provides a unique process for your business, solving your specific problems, meeting unique needs, making your workflow easier, faster and more efficient. Plus you get:

  • Increased flexibility
  • Minimised information security risks
  • Custom support and maintenance

With extensive development experience and a high-level BA team, we are fully equipped to meet the specific requirements and objectives of your industry and your market needs. Contact us to discuss the details and bring your database management system to life.

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