Concept of Quality Management

A quality management system (QMS) as a concept is a set of internal rules defined by a set of policies, documentation processes and records. The system defines how companies implement the creation and delivery of the products or services they provide to their customers.

The basic concept of a quality management system is very simple. Find the steps to establish your system below:

  • Identify stakeholder requirements, guidelines, customer requirements, negotiation permissions and selected management system standards;
  • Make sure all requirements are met;
  • Confirm that employees receive adequate training on quality system requirements;
  • Identify processes, interactions, inputs and outputs;
  • Measure, monitor and report on QMS performance;
  • Generate records or evidence that meet the system requirements;
  • Plan changes to the quality management system and take action to address the risks and opportunities such changes bring;
  • Perform an internal audit to review the QMS and correct any failures;
  • Continuously improve the QMS.

All these points can be automated. We offer not just a software product but support for your standardisation procedures via creation of bespoke solution, which form a part of your QM procedures and help speed up and simplify implementation rather than burden you with routine paperwork.

Our Achievements:

322 App Development Projects
413 Mobile Applications
75 Enterprise Software Solutions

Operate in a Controlled Environment

Many organisations have deployed quality management systems to demonstrate regulatory compliance. QMS can support organisations running in a controlled environment in several ways:

  • To ensure compliance, all company documents must conform to the QMS process.
  • This will ensure that employees behave as they perform their tasks, with consistent methods of recording data and consistency in employee training.
  • Records such as audit results, data monitoring, non-compliance reports and corrective actions can be used as evidence of the use and effectiveness of the QMS.

  • The QMS can be used to enforce the necessary approval and disposal of documents and records.
  • Only the latest version of the documentation is available to enterprise users. Compliance documents must have unique version identification and version control when changed.
  • The signatures of the author and approver of any given file may be required.
  • A summary of the document’s history of changes and the dates of revision may be required.

To ensure that all records are traceable and retrievable, control the changes made to documents and get the quick and simple access to any standards and procedures, you need a high-quality electronic QMS tool tailor-made to your needs.

Full Control over the Data

Our company delivers bespoke software systems for local leaders, international corporations and industrial giants. Such solutions are built to organise all your data, guarantee its safety and invulnerability and enable quick data sampling for effective work. Such software solutions offer extensive opportunities for the implementation of QM standards and simplify the operation of the production line.

Custom systems help quality managers monitor the fulfillment of critical business requirements and ensure compliance at the national and international level. The software significantly reduces the complexity of administrative work required for the preparation of reports on the implementation of all existing safety standards and audit requirements in retail.

The right software allows production managers to maximise process efficiency and improve productivity. Processes are simplified and the probability of errors arising from the use of different operating systems and outdated software is reduced.

For IT professionals, a bespoke software system can be a convenient solution for network data exchange, taking into account the latest technological advances. The software uses modern data transfer protocols that support integration with MES and ERP systems. This allows for simplified maintenance and facilitates the implementation of smart production projects.

Benefits of Automated Data Management

Digital technologies and universal data transfer protocols are necessary in modern conditions, which require working with "Big Data". Standardised data collected from various sites at the local and corporate level can form a basis for business development and the implementation of more advanced manufacturing processes.

Availability of Data

Remote access to quality and production data at different levels gives managers a complete picture of product quality and compliance with regulatory requirements.

Improving Efficiency and Productivity

Data is immediately available. The time it takes to find information is greatly reduced. Studies show that managers spend between 25 and 35% of their working hours on finding, receiving, and processing documents and information. The volume of repetitive manual work can thus be significantly reduced.

Clients

unilever
yandex
danone
cisco
trivago
mandara

More Effective Control

Improving data management ensures that the information employees work with remains relevant. By assigning users different rights, you can restrict access to confidential data and protect it from changes. Control over changes in production parameters improves and the volume of manual work is reduced.

Quality, Production and IT Management

When you order bespoke software at Magora, it may include functions for quality management, regulatory compliance, production control and IT - anything you need for productive work. Using automated systems simplifies many of the technological and administrative processes: quality control, production management, IT management.

A custom software package is able to meet all the requirements quality control managers may have for data and documentation.

  • Immediate access to all data necessary to verify compliance with national and international laws and standards.
  • Preparation for the transfer of audits in retail trade.
  • Rapid and focused response to quality-related incidents.
  • Rapid data collection from multiple production lines.
  • Reduced labour costs for manual recording of quality-related incidents and remedial measures taken.

Automated systems give production managers detailed information about the operation of production lines and help to identify areas in which efficiency can be improved.

  • Tracking and estimating the utilisation factor of equipment and production indicators.
  • Centralised execution of manual line reconfiguration for different product types, reducing the number of user errors and downtime.
  • Highest level of data integrity and production safety.
  • Rapid response to incidents in the production process, large volumes of data for trend analysis.
  • Rapid data collection from multiple production lines.
  • Compatibility with new production automation standards, etc.

Software helps, with minimal time and effort, to combine different systems and devices for product control into one network.

  • Immediate connection and management of all new products and systems.
  • Using the data collected by the monitoring devices involves no expensive modifications to production organisation systems and enterprise resource planning (ERP).
  • High level of IT security and data integrity.
  • Support integration with intelligent production projects in accordance with the IIoT (industrial Internet of things) using the OPC UA protocol, which is especially important for connecting older hardware models.
  • Continuous improvement to meet new security requirements and suit new IT environments.

Types of Quality Management Systems

In different industries you will find that the quality management system plays a different role. General principles of quality management indicate that you must define and follow all the best practices necessary to operate your company / organisation and a variety of quality management support processes (audit, failure, review, etc.).

Next, different industry standards / regulatory requirements are added to the list of required processes, depending on their operation. In some cases, they even ask what a particular process should involve. In addition, there may be voluntary guidelines.


Not all industry-related processes are necessarily related to all businesses within an industry. For example, a large engineering business may require a process for product design, manufacturing and testing of new products, while a subcontracting business may involve only one of them.
No matter what industry you’re in, providing the right information to the right people at the right time is essential to the success of your business. This is where Quality Management System (QMS) software comes into play.

Different types of QMS software support your business goals in different ways. When developing the best quality management system for your business, we pay close attention to your goals and identify the key quality challenges you face.

Magora creates bespoke quality management systems
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Ensuring Compliance with Regulatory Requirements

We can implement collection and storage functions in your software to comply with all relevant safety standards and regulatory requirements. The system automatically registers information about all procedures for testing equipment, all rejected products and all quality problems.

If necessary, your software can offer the option to log the main causes of incidents and fully document all events as they occur, as well as any measures taken to resolve the relevant problems. This data can be stored in the archive and printed in standard-format reports.

All report formats comply with the requirements of the law, which facilitates the audit. Reports confirm compliance with standards and the commitment of the enterprise to the principles of integrated due diligence monitoring.

Our Development Solutions Support International Standards

  • IFS (International Standard for Food Production)
  • BRC (Standard of the British Consortium of Retailers)
  • SQF (Food Safety Institute Standard)
  • OIML (International Organization of Legal Metrology)
  • FSSC22000 (Food Safety Management System Certification Scheme 22000)
  • HACCP (Risk and Critical Control Point System)
  • FPVO (Requirements for products in finished packaging in Germany)
  • HARPC (System of risk analysis and measures for their prevention based on analysis results)
  • MID (EU Measuring Instruments Directive)

When ordering custom software, you get a product developed in compliance with your needs and requirements along with new standards. Your production line will be ready for changes and will maintain compliance with regulatory requirements, as all our solutions are scalable and will grow with your business.

Contact us to get a free consultation on your QMS software development project.

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